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Brandy redux -> Print different names on labels, name tags & postcards with mail merge (6/27/2007 6:34:58 PM)
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PrintMaster label, name tag and postcard projects are designed to print the same graphics and text on each item on each item. There is no way to force PrintMaster to print different graphics on each item (unless you design and print each item one at a time). But, the mail merge process, which is described below and which can also be found in PrintMaster Help, will allow you to print different names and/or addresses on each item.
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Adding Mail Merge Fields
In the Design Workspace, double-click the text box to which you want to add a Mail Merge field.
Click inside the text box at the location you want to place the Mail Merge field.
The I-beam moves to that location.
Choose Mail Merge Field from the Add menu.
In the Mail Merge Fields dialog box, select a field from the Address Book Fields list box, then click Add.
The field is moved to the Selected Fields list box. These fields will be placed into the text box and replaced with values from the Address Book when you print.
To remove a field from the Selected Fields list box, select it, then click Remove.
Click Insert.
The Mail Merge fields are inserted into the text.
You can format this text like any other text.
Tip: In the Mail Merge Fields dialog box, you can also click Receiver Address to automatically insert that group of standard information into the text box.
Notes: If you inserted more than one field, you will need to add spaces or punctuation between them.
You can remove a Mail Merge field by selecting it in the text box and clicking the Delete key on the keyboard.
Important: Before you can print this project with the appropriate information automatically filled in, you must select the people in your Address Book for which you want PrintMaster to draw the information. For more information, see Selecting Mail Merge Names to Print.
Selecting Mail Merge Names to Print
Once you have added Mail Merge fields to a text box in a project, you need to select for which names in the Address Book you want PrintMaster to draw information before printing the project. For example, if you have created an invitation and added a “First Name” Mail Merge field to it, you will need to select each person in your Address Book whose first name you want to appear in a printed copy of the invitation so that there is one invitation for each person you selected.
In the Design Workspace, choose Address Book from the Tools menu, then select Select Mail Merge Names.
The Merge Names dialog box opens.
If the current address book is not the one you want, choose Open from the File menu in the Merge Names dialog box.
The Open Address Book dialog box opens.
Select a different address book, then click Open.
In the Merge Names dialog box, click each name from the list box whose contact information you want to include in the current project.
Note: You can click Select All to include everyone in your Address Book.
Click OK.
Information for the first name you selected is displayed in your project. When you print this project, multiple versions of the project will print, each one with different contact information for each name you selected from your Address Book.
Note: You can also select the names when you print the project. See 'Printing a Project'
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