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creating an actual address book

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creating an actual address book - 12/3/2018 7:40:06 AM   
csparlin

 

Posts: 3
Joined: 12/3/2018
Status: offline 		I want to create an actual address book that I can merge all the saved addresses into. When I create it as a brochure, it repeats the same address over and over, how do I add a variety of addresses and people in the same document?
Post #: 1
RE: creating an actual address book - 12/3/2018 1:01:39 PM   
ellengard


Posts: 3253
Joined: 10/2/2006
Status: offline 		You can read the address book and mail merge instructions in the User Manual or have a look at my video tutorials here:

http://ellengard.weebly.com/printmaster-60-and-print-shop-35.html#ab
http://ellengard.weebly.com/printmaster-60-and-print-shop-35.html#mm

(in reply to csparlin)
Post #: 2
RE: creating an actual address book - 12/3/2018 8:35:44 PM   
csparlin

 

Posts: 3
Joined: 12/3/2018
Status: offline 		I did those things. I set up the address book, made the merge info, pasted several into a bulletin, selected the names from the address book and then mail merge one contact per sheet. The problem is that it repeats the first contact 4 times instead of listing the new contacts. Any further suggestions?

(in reply to ellengard)
Post #: 3
RE: creating an actual address book - 12/3/2018 11:39:26 PM   
ellengard


Posts: 3253
Joined: 10/2/2006
Status: offline
quote:

ORIGINAL: csparlin

I did those things. I set up the address book, made the merge info, pasted several into a bulletin, selected the names from the address book and then mail merge one contact per sheet. The problem is that it repeats the first contact 4 times instead of listing the new contacts. Any further suggestions?


You lost me at "pasted several into a bulletin". You have several mail merge boxes on one bulletin? That may be the problem. If you put 4 mail merge text boxes on the same project, you will get those 4 contacts repeated.

Normally, you would have one mail merge text box per project, such as an envelope or a newsletter (where the mailing address is printed in a spot that appears under the transparent window of an envelope, once the newsletter is folded and stuffed into that envelope.

I tested this out and had no problems. I put one mail merge text box on my newsletter, selected 5 names from my address book and did a print mail merge. I ended up with 5 newsletters, each one with a different name printed on them, the idea being that each person gets their own copy of my newsletter.

< Message edited by ellengard -- 12/4/2018 12:00:42 AM >

(in reply to csparlin)
Post #: 4
RE: creating an actual address book - 12/4/2018 12:25:48 AM   
ellengard


Posts: 3253
Joined: 10/2/2006
Status: offline 		For example:




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< Message edited by ellengard -- 12/4/2018 12:26:25 AM >

(in reply to csparlin)
Post #: 5
RE: creating an actual address book - 12/4/2018 12:50:51 AM   
ellengard


Posts: 3253
Joined: 10/2/2006
Status: offline 		In this other example, I chose a post card project that prints 4 per sheet. In this case, I added the one text box to the project. I mail merged with 4 names from the address book, choosing one contact per item. My page printed with the four different names.




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(in reply to csparlin)
Post #: 6
RE: creating an actual address book - 12/4/2018 12:55:34 AM   
ellengard


Posts: 3253
Joined: 10/2/2006
Status: offline 		This is the project showing the one mail merge text box.




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(in reply to ellengard)
Post #: 7
RE: creating an actual address book - 12/4/2018 10:17:21 PM   
csparlin

 

Posts: 3
Joined: 12/3/2018
Status: offline 		thank you, I was hoping to put multiple mail merges into one document in order to create an address book. I ended up creating postcards with the different addresses etc. and creating an address book with each postcard. At least now I won't keep trying to get things to work the way I was trying at first. Thanks.

(in reply to ellengard)
Post #: 8
RE: creating an actual address book - 12/4/2018 10:51:15 PM   
ellengard


Posts: 3253
Joined: 10/2/2006
Status: offline 		OK, so you had mentioned a brochure and a bulletin, but you never said you just wanted to just print out the address book. If so, I would have recommended that you click the Print Address Book button in the Address Book. Easy. No mail merging.




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< Message edited by ellengard -- 12/4/2018 10:58:24 PM >

(in reply to csparlin)
Post #: 9
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